Five role levels from owner to trainer, invite-only account creation, and per-location staff assignments — so everyone sees exactly what they need and nothing they should not.
Most gyms run on shared logins — all staff use the same password, and there is no way to know who did what. When a staff member leaves, you have no idea what data they accessed or changed. Trainers can see billing records they have no business viewing, and there is no way to give the front desk access without also giving them everything else.
GymFast uses a five-level role hierarchy — owner, admin, staff, trainer, and member — with invite-only account creation. Every action is tied to a named user. When staff leave, deactivate their account in one tap. Trainers see only their assigned members. Front desk staff handle check-ins and billing without touching payroll or reports.
Owner has full control. Admin manages daily operations. Staff handle front-desk tasks — check-ins, billing, enquiries. Trainers see only their assigned members' plans and assessments. Members access their own profile and content. Each role unlocks only the screens it needs.
No public signup. Owners and admins invite team members by email. The invited person receives a link to set their own password. You stay in control of who has access at all times.
Every action — payment recorded, member added, plan changed — is logged against the staff member who performed it. When something needs investigation, you know exactly who to ask.
Assign staff to specific locations. A trainer at your Andheri branch sees only Andheri members. A front desk staff at Bandra does not appear in the Andheri schedule. Multi-branch operations stay clean and separate.
Enter the staff member's email, choose their role, and select which location they work at. They receive an invite link to set their own secure password — no shared logins.
The Staff App and web dashboard automatically show only the features and data each role is allowed to access. No configuration required — roles are enforced at every level.
When a staff member leaves, deactivate their account with one tap. Their access is revoked immediately across all apps and all locations. Their history remains intact for audit purposes.
Yes. Owners and admins can update any team member's role at any time from the Staff Management page. The change takes effect immediately — their dashboard will reflect the new permissions on their next interaction.
Deactivate their account from the staff list with one tap. Their access is revoked instantly across the web dashboard and the Staff App. All actions they performed are preserved in the audit trail.
No. The trainer role is scoped to training-related data — their assigned members' profiles, workout plans, diet plans, and body assessments. Billing records, revenue reports, and enquiry pipelines are not visible to trainers.
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